What Your Consultant Means When They Use The Word ‘Workflow’

October 23, 2019 BigTime Marketing

With constraints on staff capacity, labor outputs, and new investments, businesses are constantly looking for new, creative solutions to run a more efficient operation. Across industries and business sizes, many management teams have turned to new technology to improve their production efficiency, return on investment, overall profitability and day-to-day workflows.

Businesses often discuss the benefits of digital workflows for workers—including the automation of repetitive tasks and reduced human error—but rarely are those same benefits considered in the context of leadership roles. When management workflows are integrated with digital tools, businesses reap several rewards, such as greater leadership agility and change management. 

If your management team is invested in introducing new tech solutions for your workflows, here are a few key strategies to remember along the way:

Move to the Cloud

Successful management and leadership teams know that creating effective connections with their team members is essential to perform as a single unit. Because the cloud allows users to access company information and software through the internet, cloud-capable technology provides the ultimate opportunity for managers to digitally connect with their colleagues. 

Since mass-migrations to the cloud are an overwhelming endeavor, you can begin by converting to cloud-friendly equivalents of the tools you already use in your daily workflow. Cloud-powered tools for management workflows include:

Shared calendars. As opposed to a physical calendar at your desk, converting your team to an internet-based calendar allows you to quickly view each team member’s schedule. Arranging meeting times and booking office rooms are no longer a hassle since you’ll be able to quickly view and monitor your team’s availability.

Cloud-migrated data storage. This is especially pertinent for leaders in document-intensive disciplines like HR or sales. Private cloud systems, or internet architectures that belong to a single business, offer an even more secure and customizable interface, which ensures that you’re sharing information with only the most relevant individuals.

Time-tracking software. Not only is this technology valuable for keeping track of time and expenses and allocating your employees, but it can also give you actionable real-time insights into firm performance. Opting for a time-tracking system that works on the cloud, furthermore, enables features like time entry on mobile devices and access to employee information wherever you have an internet connection.

Upload Your Communication

Effective communication is the cornerstone of any excellent leader—where regular, transparent dialogue circulates between managers and those under their guidance. Despite its importance in the workplace, few leaders consider the value that digitizing their communication tools and strategies can have on workflows. 

This is most important for leaders who collaborate with remote colleagues, off-site vendors or even coworkers positioned in international offices where face-to-face conversations aren’t possible. To make sure that everyone under your leadership has equal access to your communication platforms of choice, consider digitizing your workflow with the following tools:

Unified communications packages. Designed to provide a central digital hub for all your communications needs, Unified Communications as a Service, powers your phones, call center, virtual meetings and other channels in real-time through an online connection. Since each platform integrates with the next, leaders can easily shift between communication methods to find the best fit for their current workflows and employees.

Company intranet. The umbrella of products and software that fall beneath the term “intranet” is vast, but all of them seek to accomplish a few core principles, including clearer internal communication, higher engagement levels and a more organized structure for sharing information.

Project management software. Although PM software will be the most relevant to project leadership, management in every discipline can benefit from having access to these kinds of tools. Hosting this information online gives your teams the ability to update and clearly assign tasks, which allows you to more accurately track and communicate the work that needs to be done for completion.

Guest Author Bio:

Leana Stevenson is a writer for business and technology blogs across the internet. When she isn’t writing, Leana dedicates her time to researching emerging trends and trajectories for the future of business operations.

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